Personal Assistant Reference No: 3354256879 | Johannesburg, South Africa | Posted on: 22 May 2025
Personal Assistant
Johannesburg-based applications ONLY
Overview
Our client is a manufacturer in the cosmetics industry specifically affordable fragrances. An opportunity has opened for a proactive, highly organised and flexible Personal Assistant to join this successful, owner-run business and assist in keeping them at the top of their game.
If you are an impressive frontliner with exceptional communication skills and confidence, an active listener and able to exercise positive assertiveness – then we invite you to apply for this role.
Immediately available applications are preferred.
Purpose of Role
To provide extensive and thorough administrative support and tracking to the owner to ensure the business operates seamlessly and maintains its trajectory.
The Personal Assistant position is a new role and therefore expected to evolve to meet the needs of the business and primarily that of the owner. The ideal candidate is well-coordinated, detail-oriented, diplomatic, agile and able to handle a wide range of responsibilities. The candidate should be able to thrive in a dynamic, fast-paced, do-it-yourself environment. A hands-on and committed approach is necessary to ensure the effectiveness and profitability of the business.
Key to the success of this role is the ability to handle high pressure, proactively anticipate needs, think critically and offer solutions to problems with a high-level of professionalism and confidentiality.
Primary Responsibilities
keeping abreast of a busy diary with both work and personal commitments
diary management – proactively following up on outstanding responses and actions required
being able to keep the owner on-point and in-step with activities and performance
working alongside the owner in tracking and trouble-shooting operational requirements to avoid potential bottlenecks and delays
telephonic and electronic liaison with a diverse client and supplier base
generate invoicing information for the owner at month-end
tracking purchases, payments and deliveries for the business
escalating problems timeously
drafting documents where necessary
conduct insightful research as requested by the owner
all office administration and record-keeping
Ad Hoc activities – assist with other tasks as and when requested for the overall benefit of the business, including running personal errands for the owner
create a proactive and supportive environment
Qualifications
Grade12 / Matric Certificate essential
Administration or Secretarial qualification preferred
Key Competencies & Skills Required
excellent, clear and courteous verbal and written communication skills
strong computer literacy skills including Word, Excel and PowerPoint
familiar with Dropbox, GoogleDrive applications, etc.
ability to work well and professionally within a cross-functional environment and across diverse communities
ability to take initiative and handle / drive a wide range of tasks
action-oriented; i.e. a proactive self-starter and thinker
excellent time management skills – ability to make appropriate, informed decisions regarding priorities and available time
deadline-focused with appropriate responsiveness and quick turnaround time in completion of tasks
meticulous attention to detail, accuracy and thoroughness
exceptionally organised and systematic
impeccable discretion, judgement and trustworthiness
able to maintain a high-level of integrity and discretion in handling confidential information
agility to switch gears at a moment’s notice
Other Requirements
Must have valid Driver’s Licence and reliable car
Package
R18-24k CTC depending on skill and experience
Salary: R18 to R24