Personal Assistant

Johannesburg-based applications ONLY

 

Overview

Our client is a manufacturer in the cosmetics industry specifically affordable fragrances. An opportunity has opened for a proactive, highly organised and flexible Personal Assistant to join this successful, owner-run business and assist in keeping them at the top of their game.

 

If you are an impressive frontliner with exceptional communication skills and confidence, an active listener and able to exercise positive assertiveness – then we invite you to apply for this role.

 

Immediately available applications are preferred.

 

 

Purpose of Role

To provide extensive and thorough administrative support and tracking to the owner to ensure the business operates seamlessly and maintains its trajectory.

 

The Personal Assistant position is a new role and therefore expected to evolve to meet the needs of the business and primarily that of the owner. The ideal candidate is well-coordinated, detail-oriented, diplomatic, agile and able to handle a wide range of responsibilities. The candidate should be able to thrive in a dynamic, fast-paced, do-it-yourself environment. A hands-on and committed approach is necessary to ensure the effectiveness and profitability of the business.

 

Key to the success of this role is the ability to handle high pressure, proactively anticipate needs, think critically and offer solutions to problems with a high-level of professionalism and confidentiality.

 

 

Primary Responsibilities

1. keeping abreast of a busy diary with both work and personal commitments
2. diary management – proactively following up on outstanding responses and actions required
3. being able to keep the owner on-point and in-step with activities and performance
4. working alongside the owner in tracking and trouble-shooting operational requirements to avoid potential bottlenecks and delays
5. telephonic and electronic liaison with a diverse client and supplier base
6. generate invoicing information for the owner at month-end
7. tracking purchases, payments and deliveries for the business
8. escalating problems timeously
9. drafting documents where necessary
10. conduct insightful research as requested by the owner
11. all office administration and record-keeping
12. Ad Hoc activities – assist with other tasks as and when requested for the overall benefit of the business, including running personal errands for the owner
13. create a proactive and supportive environment

 

 

Qualifications

Grade12 / Matric Certificate essential

Administration or Secretarial qualification preferred

 

 

Key Competencies & Skills Required

• excellent, clear and courteous verbal and written communication skills
• strong computer literacy skills including Word, Excel and PowerPoint
• familiar with Dropbox, GoogleDrive applications, etc.
• ability to work well and professionally within a cross-functional environment and across diverse communities
• ability to take initiative and handle / drive a wide range of tasks
• action-oriented; i.e. a proactive self-starter and thinker
• excellent time management skills – ability to make appropriate, informed decisions regarding priorities and available time
• deadline-focused with appropriate responsiveness and quick turnaround time in completion of tasks
• meticulous attention to detail, accuracy and thoroughness
• exceptionally organised and systematic
• impeccable discretion, judgement and trustworthiness
• able to maintain a high-level of integrity and discretion in handling confidential information
• agility to switch gears at a moment’s notice

 

 

Other Requirements

Must have valid Driver’s Licence and reliable car

 

 

Package

R18-24k CTC depending on skill and experience