Our client is looking for a mature professional Executive Assistant who has excellent record keeping and project management skills, as this person will be doing a great deal of planning work with the MD. They need to be mature enough to know when to follow instructions and when to highlight opportunities for improvement.

Four key attributes will be important:

1. Professional and mature style with impeccable attention to detail
2. Excellent Excel skills
3. Adept at professional social media (proficient at posting on LinkedIn, uploading to a company website, and use of Canva)
4. Disciplined project management approach, and a natural user of SMART goals

Key tasks will include:

• Managing company & MD’s private accounts and business
• All payments (salaries, suppliers, monthly bills, petty cash)
• Loading all info on Xero and reconciling Cash Books & Journals
• Liaising with external accountant in order to complete Monthly Financial Reports
• Support for the submission & payment of statutory returns on E-filing & Easyfile (EMP201, EMP501, VAT & PROV TAX)
• Personal errands for MD
• Diary management and travel arrangements (flights & accommodation)
• Advertising and maintaining the company website
• Liaising with medical aid and insurance companies
• Co-ordinating cleaning staff and external IT technician as required
• Keeping track of leave schedule
• Designing invitations and birthday and holiday e-mails
• Organising client, candidate & staff gifts
• Co-ordinating corporate & staff functions