Key Responsibilities

• Write and post job ads

• Pre-screen candidates

• Administer skill sets

• Create competency-based interview questionnaires

• Interview applicants

• Discuss benefits and compensation

• Conducting reference checks

• Prepare employment contract, offer letters, and onboarding documentation

• maintain accurate employee records and HR files

• Monitor probation periods and conduct probation reviews

• Create and manage “settle-in” interviews and create processes for improvement

• Manage all apprentice life cycle

• Apply for apprentice trade test dates with College and MERseta

• Skills Matrix for all staff employed at the group

• Training needs analysis

• Plan and manage workers skills development for both short term and long-term needs

• Submit annual WSP/ATR

• Apply for discretionary and mandatory grants

• Implementation of individual development plans

• In-house training for staff

• Manage training budget

• Industrial relations training for managers

• Manage employment equity meetings/forums

• Draft employment equity policies

• Recruit within EE guidelines

• Submission of annual EE

• Assess and create an overall better company culture to boost company performance

• Strategies to ensure the staff employed are aligned with the company mission, values and vision of the company

• Succession planning

• Talent management/staff retention strategies

• Manage employee-employer communication

• Ensure processes run smoothly

• Process and management company benefits (medical aid, provident fund)

• Ensure that EE recruitment is done to ensure better status or maintaining current statuses

• Design and implement IR strategies while trying to engage employees

• Key point of contact for unions in order to resolve issues

• Providing expert advice to managers on next steps according to the disciplinary code

• Provide managers with training on issuing warnings, initiating a disciplinary hearing, etc.

• Dealing with and resolving grievances in terms of the law

• Chair disciplinary hearings

• Represent the company at the DRC/CCMA (up to arbitration)

• Conflict management

• Ensuring consistency within the company

• Manage performance and ensure staff are put onto performance improvement plans when the need arises

• Provide counselling

• Ensure training of health and Safety, First Aid, etc.

• Manage frequent fire drills

• Compliance with department of labour and COIDA

• Prepare for Department of Labour Inspections

• Ensure staff uniform and PPE is ordered according to bargaining council deadlines

• Issue acceptance of resignation letters

• Conduct exit interviews

• Terminate employee on necessary platforms

• Provide reference letters

• Provide termination documents (UI.19, salary schedule, final payslip, certificate of service, etc.)

• Oversee the end-to-end payroll function to ensure accurate and timely processing of all payrolls.

• Supervise and provide guidance to the payroll team, ensuring payroll procedures and deadlines are consistently met.

• Review and approve payroll input, calculations, statutory deductions, allowances, overtime, leave, and final payments before payroll is processed.

• Conduct final payroll verification and sign off the payroll prior to processing salary payments.

• Authorise the loading and release of salary payments through the banking system in accordance with company approval processes.

• Ensure payroll complies with all applicable South African legislation, including PAYE, UIF, SDL, pension/provident fund, bargaining council requirements, and other statutory obligations.

• Monitor payroll controls to minimise errors, prevent fraud, and maintain confidentiality of employee information.

• Ensure accurate reconciliation of payroll reports and statutory deductions before submission to Finance and relevant authorities.

• Resolve complex payroll queries and provide support to management and employees on payroll-related matters.

• Ensure payroll records are maintained accurately and are audit-ready.

• Liaise with Accountant

• Review payroll policies and procedures and implement improvements to enhance efficiency, accuracy, and compliance.

• Ensure all payroll processes comply with internal company policies and legislative requirements and that payroll audits are completed successfully

• Drafting policies and procedures/Disciplinary code

• Prepare skills assessments and competency frameworks

• Create job grading

• Create and maintain job descriptions and job advertisements

• Processing of all COIDA, sending medical reports and uploading documents

• Ensure COIDA submission, forecast and payments are done annually